Agile Austin (“Agile”) is a professional membership association. Agile does not knowingly attempt to solicit or receive information from children.
This Privacy Notice described Agile’s policies and practices regarding its collection and use of personal data and outlines your privacy rights. Information privacy is an ongoing responsibility, so Agile will, from time to time update this Privacy Notice as new personal data practices and privacy policies are adopted.
how agile austin collects and uses (or processes) personal information about its members and other customers.
With a few exceptions, this information is limited to the kinds of information that can be found on a business card: first name, last name, job title, employer name, work address work email, and work telephone numbers. Agile uses this information to provide members and customers with goods and services, including membership services (e.g. membership expiration and renewal notices), notices and information about Agile events, including registration processes; membership and mission-related online content; to fulfill your requests for products and/or services, and any other purposes you consent to.
Agile does not sell personal information and only shares it with third parties who are facilitating the delivery of Agile services and event sponsors and, in the case of virtual conferences, third-party platforms hosting such events and analyzing attendees’ event activities.
personal information you give to agile:
When you become an Agile Austin member, Agile collects information about you including but not limited to your name, your employer’s name, your work address (including your country location), and your email address. Agile also collects your personal email address, a personal mailing address (if applicable), and a mobile telephone number. Agile members may also voluntarily provide additional information about themselves on the membership profile, such as educational background, areas of professional proficiencies, and related personal data. Members may edit their profiles at any time to change, add, or remove personal information.
In addition to membership enrolment, Agile members may register for both in-person and virtual events hosted by Agile. In the process of registration, members will be required to provide personal information and certain other event-related content or activities preferences. Event registration information is either collected directly by Agile or through approved third parties. Examples of registration information collection and use include:
Attendee registration information When you register to attend an Agile event (live or virtual) you are required to provide basic personal information
Payment and financial account information
Conference application profile information
Conference survey responses
Third-party social media accounts
Conference audio and video recordings
Agile hosts many live, in-person events throughout the year. If you register for one of Agile’s live events and you are a member, Agile will access the information in your member account to provide you with information and services associated with the event. You may be asked to provide more information when signing up for an event than is found in your Agile profile (e.g., meal preferences, food allergies, specific event-related interests).
Similar types of personal information are also collected from non-members and event volunteers.
Members attending live events will be issued paper and/or digital badge devices that will be used by Agile for event planning and session execution processes and, if a member permits, by third parties, including corporate sponsors, who, when allowed by the attendee, to scan digital badges to collect the member’s information stored thereon.
If you are a presenter at an Agile live event, Agile will collect information about you including your name, employer, photograph, and contact information and the information the attendees provide about you in their presenter evaluations. Agile also makes and stores audio and video recordings of your presentation. Agile relies on a legitimate interest basis for collecting, storing, and processing this information.
Exhibitors at Agile live events may wish to scan your badge so they can contact you with more information. Agile uses a 3rd party provider to provide badge scanning services to exhibitors who request it. By allowing an exhibitor to scan your badge you are consenting to have the provider provide the exhibitor with your contact information, and thereafter you may be contacted by the exhibitor post-event. If you do not wish the exhibitor to contact you, please communicate this directly with the exhibitor at the event or thereafter.
WEB AND VIRTUAL CONFERENCES:
Agile offers several web-based virtual conferences throughout the year. Many of them are free to Agile members, while non-members are charged a fee. Agile also offers web conferences that are co-sponsored by Agile and its corporate partners. This means that when you register for a co-sponsored web conference, you will be providing your registration information to both the Agile and the applicable co-sponsors. All Agile web-based virtual conference co-sponsors must agree to follow applicable privacy and data protection laws.
INFORMATION COLLECTED THROUGH AUTOMATIC TECHNOLOGIES:
As you navigate and interact with Agile’s Website, Agile may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:
Details of your Website visits, including [traffic data,] [location data,] [logs,] and other communication data and the resources that you access and use on the Website.
Information about your computer and internet connection, including your IP address, operating system, and browser type.
The technologies Agile uses for this automatic data collection may include:
Web Beacons. Pages of Agile’s Website may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit Agile, for example, to count users who have visited those pages and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity).
In your browser, you can enable a setting that storage of cookies is only allowed when you agree to it, and prevent cookies from being collected in the future. The ‘Help’ function in the menu bar of your web browser will show you how to reject new cookies and how to inactivate old ones.
The following links provide information on how to modify the cookies settings on some popular browsers:
The information we collect automatically does not include personal information, but Agile may maintain it or associate it with personal information it collects in other ways or receives from third parties. It helps us to improve our Website and to deliver a better and more personalized service, including by enabling us to:
Estimate our audience size and usage patterns.
Store information about your preferences, allowing us to customize our Website according to your individual interests.
Speed up your searches.
Recognize you when you return to our Website.
Direct to you complimentary advertisements from Agile partners.
YOUR COMMUNICATIONS WITH AGILE AUSTIN:
If you communicate with Agile by email, the postal service, or another form of communication, Agile may retain such correspondence and the information contained in it and use it to respond to your inquiry; to notify you of Agile conferences, publications, or other services; or to keep a record of your complaint, accommodation request, or similar concern. As always, if you wish to have the Agile “erase” your personal information or otherwise refrain from communicating with you, please contact us at firstname.lastname@example.org.
Note: if you ask Agile not to contact you by email at a certain email address, Agile will retain a copy of that email address on its “master do not send” list to comply with your no-contact request.
Agile has a legitimate interest in maintaining the personal information of those who communicate voluntarily with it.
PURPOSES FOR PROCESSING YOUR DATA:
As explained above, Agile processes your data to provide you with the goods and services you request, including membership services, event notification and registration, and providing other industry-related content and information. Agile uses this information to refine membership value and to better tailor its goods and services to meet your professional and career interests. In general, Agile processes your personal data based on your consent and its legitimate interest in operating an optimal business association.
PAYMENT CARD INFORMATION:
You may choose to purchase goods or services from Agile using a payment card. Typically, payment card information is provided directly by users via the Agile website directly to Agile’s payment card third-party service providers for merchant services that are engaged by Agile for this purpose only. Accordingly, Agile does not, itself, process, or store payment card information. Agile encourages you not to submit this type of information by email, fax, phone, or mail. If Agile does receive such information in these forms, the information is used as instructed and then deleted or destroyed.
personal information received from third parties:
Agile may also receive your personal information from third parties; for example, your employer is a corporate member of Agile and registers you for membership or other Agile-sponsored events or programs. Additionally, if you use a third-party website (e.g., LinkedIn) to fill out a form on those sites.
Data Use and the Agile austin Website: www.agileaustin.org
As you navigate Agile’s website certain information about your computer device, browser activity, and other information such as the region or general location of your device, your internet protocol (IP) address, operating system, and other usage information that is automatically collected and stored in log files. Agile uses this information to design and improve its Website for users, to administer the Website, analyze trends, track visitor movements, and gather broad demographic information that helps Agile identify visitor preferences. Additionally, Agile’s use of certain third-party cookies, such as from Google and Facebook, enables it to collect information from the Website’s usage and such information helps Agile to advertise its events and other programming on other websites and in social media to increase Agile’s audience and allow it to attract others who may be interested in its event and other program offerings.
Agile has a legitimate interest in understanding how members and non-members use its Website. This information helps Agile to provide relevant content, communicate the value of its sponsors and corporate members, and provide appropriate organizational support to meet members’ and others’ needs.
Information Sharing; When and How
Agile members’ personal information is stored in one or more databases hosted by third parties located in the United States. Agile does not share personal information to non-Agile persons or businesses for their independent use unless: (1) you request or authorize it; (2) in connection with Agile hosted and co-sponsored conferences or other membership oriented events; (3) it is required to comply with laws or court orders, enforce an agreement Agile has with you, or to protect Agile’s or its employees’ rights, property and safety; (4) the information is provided to Agile’s agents, vendors, or service providers who perform functions on Agile’s behalf; (5) to address emergencies or acts of God; (6) to address disputes, claims, or to persons demonstrating legal authority to act on your behalf; and/or (7) through Agile’s membership directory. Agile also aggregates data about its members and Website visitors and may disclose the results of such aggregated (but not personally identifiable) information to its partners, service providers, advertisers, and/or other third parties for marketing or promotional purposes.
Agile makes member information available through its Member Directory to other Agile members using the Agile Website. Members are invited to opt-in to having their information shared in the Member Directory.
Transferring Data from the EU to the US
Agile’s operations are based in the United States. The information Agile collects from you will be processed in the United States, and by using Agile’s services you acknowledge and consent to the processing of your data in the United States. The United States has not sought nor received a finding of “adequacy” from the European Union under Article 41 of the GDPR. Agile relies on derogations for specific situations as set forth in Article 49 of the GDPR. In particular, Agile collects and transfers to the U.S. personal data only: with your consent; to perform a contract with you; or to fulfill a compelling legitimate interest of Agile in a manner that does not outweigh your rights and freedoms. Agile endeavors to apply suitable safeguards to protect the privacy and security of your personal data and to use it only consistent with your relationship with Agile and the practices described in this Privacy Notice. Agile also enters into data processing agreements and model clauses with its vendors whenever feasible and appropriate.
Data Subject Rights
Individuals located within the countries which are members of the European Union (EU) have certain rights over their personal information under the General Data Protection Regulation (GDPR). Many other countries’ citizens have similar data privacy rights. In the US, there is no national data privacy legislation applicable to the types of personal information Agile collects, processes, and stores. However, a number of US states (California, Nevada, and Maine as of the date of this Privacy Notice) have enacted consumer data protection laws that afford their citizens certain rights relative to their personal data. In general, these data privacy rights are described below, but Agile encourages all its members and other Website users to review the data privacy rights of their home states to determine the full scope of such rights. Additionally, if you wish to confirm that Agile is processing your personal data, or to have access to the personal data Agile may have about you, please contact us at email@example.com.
MEMBERS – Accessing and Controlling Your Membership Information
You can review and change your personal information by logging into the Website and visiting your account profile page. You may also send us an email at firstname.lastname@example.org to request access to, correct or delete any personal information that you have provided to us. We cannot delete your personal information except by also deleting your user account. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.
EVERYONE – Opt-Out Rights
You can opt out of receiving Agile emails, newsletters, alerts, or other marketing emails. To unsubscribe, click the link located at the bottom of Agile’s marketing materials. If you opt out of receiving marketing messages, you will still get non-marketing messages. If you object to Agile’s use of your information for direct marketing purposes, please email Agile at email@example.com.
As of January 1, 2020, the California Consumer Privacy Act (CCPA) gives you or your authorized representative the right to make certain requests of Agile regarding your personal information that Agile collects about you. Agile will not discriminate against you because you exercise any of your rights under the CCPA. CCPA grants California residents the following rights over this information:
- Request what categories of information Agile collects
- Request that a copy of your information be provided to you
- Request that your information be deleted
- Request what categories of Agile service partners or third parties it shares your information with
Sale of information of Nevada Residents. We do not exchange Nevada residents’ personal information for money with anyone so they may license or sell the personal information to additional parties. We do not sell the personal information of minors under the age of 16.
EUROPEAN UNION RESIDENTS
If you reside in the European Union you may have certain additional rights. EU residents may be able to ask us to restrict how Agile processes information, such as if you believe it is inaccurate, or if you believe that the processing is unlawful but you do not want Agile to delete the information. It may also apply if Agile no longer needs your information for the purposes described to you but you do not want Agile to delete it because you need to establish, exercise, or defend a legal claim. It also may apply if you object to profiling or direct marketing. You may also have the right to data portability. Requests may be submitted to firstname.lastname@example.org.
Our basis for processing information subject to General Data Protection Regulation (GDPR) is typically to perform a contract. Performance of a contract includes responding to your requests. We also process information based on compliance with our legal obligations. From time to time our basis for processing is also consent or legitimate interest.
If you reside in Canada you have certain additional rights. Canadian residents may be able to request access and correction of personal data. Requests may be submitted to email@example.com.
Agile Verification Process
To process all requests regarding your information, Agile is required to verify your identity and to comply with the applicable laws’ response requirements.
To help protect the privacy of data and personally identifiable information you transmit through the use of this Website, we maintain physical, technical, and administrative safeguards. We update and test our security technology on an ongoing basis. We restrict access to your personal data to those employees who need to know that information to provide benefits or services to you. In addition, we train our employees about the importance of confidentiality and maintaining the privacy and security of your information. We commit to taking appropriate disciplinary measures to enforce our employees’ privacy responsibilities.
Data storage and retention
Your personal data is stored by Agile on its servers, and on the servers of the cloud-based database management services Agile engages, located in the United States. Agile retains data for the duration of the customer’s or member’s business relationship with Agile and for a period thereafter to allow members to recover accounts if they decide to renew, to analyze the data for Agile’s own operations, and for historical and archiving purposes associated with Agile’s history as a membership association. For more information on where and how long your personal data is stored, and for more information on your rights of erasure and portability, please contact Agile’s data protection officer at firstname.lastname@example.org.
Questions, concerns, or complaints
Please contact Agile Austin
Privacy Notice Changes
Worldwide the laws and regulations regarding personal data privacy and security are changing rapidly and Agile will update this Privacy Notice as necessary to keep pace with these changes. All Website users and all Agile members both individual and corporate, volunteers, conference attendees, and others interacting with Agile for products and services are encouraged to check, from time to time, for Agile Privacy Notice updates.